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IT Coordinator

  • Panavision
  • Woodland Hills, CA
  • Full Time

Date Listed: March 26, 2024

Job Scope:  

Reporting directly to the Director of Information Technology, the IT Coordinator will facilitate a variety of critical tasks, including budget control management / analysis, asset management, and special IT projects in support of global operations. The ideal candidate will have a background that demonstrates a balance of technical, analytic, and project management experience. In addition, s/he should have the acumen to work collaboratively with cross-functional teams, puts a premium on organization and attention to detail in execution, and has strong written and analytic skills. Previous experience with / knowledge of IT environments and related work-flows is a bonus.

Key Responsibilities:
  • Support the annual development of Global IT Opex and Capex budgets
  • Collaborate with Accounting team on budget control management, including  expense tracking / reporting 
  • Generate Purchase Orders for all IT hardware, software and annual license support renewals 
  • Organize and analyze IT billing including invoices and recurring contract costs
  • Oversee telecom expense management for North American and international branch offices
  • Process and code all IT expenses for payment including credit card charges
  • Reconcile any billing discrepancies with vendors and Accounting team
  • Assist Finance with year-end hardware property tax review 
  • Support IT management in the preparation and execution of RFPs and RFQs
  • Support the IT team with inventory management of digital and physical assets
  • Perform vendor contract management and analysis
  • Assist in IT systems clean-up and management, globally 
  • Attend IT/vendor meetings and follow-up on action items 
  • Provide support with large project management
  • Special projects / administrative tasks as defined 
Skills/Experience Required:
  • 1-2+ years of related experience
  • Prior budget management / control experience (ideal)
  • Analytic, with solid business writing and presentation skills
  • Collaborative multi-tasker who thrives in situations of ambiguity
  • Familiarity with Microsoft Office suite, including Excel Pivot Tables 
  • Experience with Great Plains, SharePoint, and Power BI a plus
  • Bachelor’s degree or equivalent combination of education and experience is required
Work Environment and Physical Demands:

This job operates in a professional office environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand; walk; use hands and reach with hands and arms. The employee may also be required to lift product or equipment regularly weighing 20 lbs and occasional lifts up to 50 lbs.

Position Type/Expected Hours of Work:

Prompt and regular attendance is required, employees are expected to begin work at the start of their scheduled shift and to complete their assigned work shift according to the responsibilities of their position.

This position works standard business hours but may require long hours and some weekend work.


Some out-of-state/country and overnight travel may be expected. 

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Salary Range: $25.00 - $31.00 / Per Hour